Pony Club Queensland is committed to protecting your privacy.  In this statement, personal information has the meaning given to the term in the Privacy Act 1988 (Cwlth), which is available on the Comlaw website at: https://www.legislation.gov.au/
 
This privacy statement outlines how your personal information is collected, used and disclosed when using Pony Club Queensland Horse & Participant Health Declaration.  For mor information on how Pony Club Queensland deals with personal information more broadly, please read the Pony Club Australia Privacy Policy, available at https://ponyclubaustralia.com.au/wp-content/uploads/2020/06/PCA-Privacy-Policy-2020-nov.pdf
 
PONY CLUB QUEENSLAND BIOSECURITY POLICY
Pony Club Queensland takes biosecurity seriously and have measures in place to mitigate the risk of infections, diseases and pests.
All horse owners and competitors should be aware that you have a biosecurity obligation to take all reasonable steps to ensure your activities do not spread a pest, disease or contaminant.
Competitors are asked to ensure good biosecurity practices at home and at the event and to follow the instructions of the organising committee and the Biosecurity Manager or risk expulsion from the event.
All horses entering grounds must be from a property actively practicing good biosecurity principles within their management.
Horse Health Declarations (HHD) are a mandatory requirement for all events. Please read the HHD form and ensure:
·       Your horses are shampooed, rinsed and allowed to dry, and their hooves are picked clean of all solid material and washed with shampoo
·       Your vehicles and equipment accompanying the horses are cleaned to remove all solid material that could contain disease agents, and then disinfected
Acceptance into the event will be refused if the required HHD is not presented at point of entry or designated registration point, as advised by the organising committee.
The property identification code (PIC) of the horse’s origin must be included on the HHD
Other biosecurity and workplace health and safety measures that aim to provide the safest environment for horses, competitors, volunteers and visitors include:
·       No horses or dogs with signs of illness are to be brough onto the grounds.
·       No communal horse water troughs are available at this event.
·       Do not share equipment, including food and water containers, between horses.
·       Competitors are responsible for cleaning up manure from yards and placing it in designated areas. Please use your own rakes/shovels.
·       Competitors are required to advise the event organisers immediately if a horse is sick. Stop all non- essential contact with the sick horse. Do not allow children to have close contact with the sick horse.
·       Everyone handling horses should wash or sanitize hands between contacting different horses.

OUR BIOSECURITY PLAN
Our event biosecurity plan is a set of preventative control measures and actions aimed at reducing the risk of infectious diseases and pests on and off the venue, and between horses at the venue.

WHAT TO EXPECT IN THE UNLIKELY EVENT OF A BIOSECURITY INCIDENT
·       In the unlikely event of a biosecurity incident, the Biosecurity Manager and the organizing committee will implement our event biosecurity plan.
·       You will be notified about the incident and expected to follow the directions given by the organising committee.
·       Everyone will be expected to remain at the venue until cleared to leave by the organising committee and Biosecurity Manager.
·       In the event of horse movement restrictions participants are responsible for the care, maintenance and cost of their horses and themselves, including feeding, bedding, vets and personal needs.
·       If a horse is confirmed to have an infectious disease the owner/ lessee will be responsible for all vet cost and if venue is locked down and quarantined will be responsible for all cost associated with this.
 
PONY CLUB QUEENSLAND HORSE & PARTICIPANT HEALTH DECLARATION
Pony Club Queensland takes biosecurity seriously and our priority is the safety of members, the community and the welfare of horses.
Please be aware that all participants have a biosecurity obligation to take all reasonable steps to ensure your activities do not spread a pest, disease or contaminant.
Biosecurity and workplace health and safety measures are put in place to provide the safest environment for horses, participants, event organisers, officials, volunteers and support persons.
These measures include:
·       Not entering the grounds if you feel unwell or if you are sick
·       A site register recording all participants and support persons that enter the grounds to allow for tracking, tracing and rapid response if required
·       Adherence to the current COVID-19 Guidelines as provided by Queensland Health
·       Compliance with physical distancing and hand hygiene
·       A completed Horse Health Declaration (HHD) is mandatory
·       No dogs or horses with signs of illness are to be brought into grounds
·       Do not share equipment, including food and water containers, or share equipment between horses including the use of communal horse water troughs
·       Participants are responsible for cleaning up manure from yards and placing it in designated areas. Please use your own rakes/shovels
·       Participants are required to advise the event organisers immediately if a horse is sick. Stop all nonessential contact with the sick horse. Do not allow children to have close contact with the sick horse
·       Participants are required to advise the event organisers if they are leaving the grounds with a sick horse
·       Anyone handling horses needs to wash or sanitise hands between contacting different horses.
In the unlikely event of a biosecurity incident, our response plan will be implemented. If the incident involves a notifiable disease, Biosecurity Queensland and or Queensland Health will be notified and they may implement legislated controls on the movement of horses from this event. You will be notified about the incident and you will be expected to follow any directions provided by the event organisers. In the event of horse movement restrictions participants are responsible for the care, maintenance and cost of their horses and themselves, including feeding, bedding, vets and personal needs. Everyone will be expected to remain at the grounds until cleared to leave by the event organisers.

PERSONAL INFORMATION WE COLLECT
The following information is collected when up use the PCQ Horse & Participant Health Declaration:
·       Your name, address, email, phone number, property of origin (if different)
·       PIC number from property
·       Your horses’ name, breed, description/sex, brand/microchip number, Hendra vaccination status
·       Your health declaration
 
COLLECTION, USE AND DISCLOSURE OF PERSONAL INFORMATION
When you use the PCQ Horse & Participant Health Declaration, Pony Club Queensland, collect your personal information in order to provide you with services and information during your participation in Pony Club. This allows us to
·       Advise Biosecurity Queensland and or Queensland Health with movement of horses and people at the pony activity.
·       set of preventative control measures and actions aimed at reducing the risk of infectious diseases and pests on and off the venue, and between horses at the venue.
Pony Club Queensland will not provide your personal details to a third party for the purpose of direct marketing.
Pony Club Queensland may provide your information to other parties where required by law.
The information collected during your pony club activity will be retained by Pony Club Queensland and the Pony Club as an historical record and treated in accordance with Pony Club Australia Privacy Policy.
 
FURTHER INFORMATION
For information on how Pony Club Australia more broadly, please read the Pony Club Australia Privacy Policy, available at:https://ponyclubaustralia.com.au/wp-content/uploads/2020/06/PCA-Privacy-Policy-2020-nov.pdf
For information on Pony Club Queensland contact Pony Club Queensland Office on 05 3216 1255 or email admin@ponyclubqld.com.au

 

Health Declarations ARE be retained/stored and available for access for a minimum period of 2 years. 
 

HORSE HEALTH DECLARATION

Declaration by owner or person in charge of horse/s

I declare that the horse/s named above has/have been in good health, eating normally and not showing signs of illness during the last 3 days leading up to attendance to this event today. I give my authorisation for the designated steward to call for veterinary inspection of the horse/s named above and, in my care, should they be showing signs of illness at any time during the course of the event. I agree to pay any veterinary fees incurred as a result of this.

I AGREE TO ENSURE THAT:

1. If required before movement, all horses will be shampooed, rinsed and allowed to dry, and their hooves will be picked clean of all solid material and washed with shampoo.

2. All vehicles and equipment accompanying the horses will be in a clean condition at the start of travel to the event.

3. The information contained in this Horse Health Declaration is true and correct to the best of my knowledge

4. I agree to abide by all conditions and directions of the Organising Committee
5. I acknowledge that failure to comply with the above may result in refusal of entry to the venue; disqualification or other Disciplinary action as decided by Pony Club Association of Queensland or the event organising committee.
6. In the event of horse movement restrictions, each participant will be responsible for the care, maintenance and cost of their horse/s including feeding and watering.

PERSONAL HEALTH DECLARATION

NOTE: YOU WILL RECEIVE AN EMAIL COPY OF YOUR SUBMISSION.  

FOR PROOF OF SUBMISSION you will need to show the ORGANISING SECRETARY the received email on your device or a printed submission.

 

The Club/Zone or Organising Secretary will receive a spreadsheet from PCQ Office following the completion of the activity for achieving.